Assistant Project Manager I
About Hays Electrical Services
With over 19 years of experience, Hays Electrical Services is a nationally recognized electrical contractor delivering high-quality, safe, and reliable electrical solutions across commercial, industrial, and specialty markets. Licensed in multiple states and trusted by leading general contractors, Hays is built on a foundation of safety, excellence, drive, communication, and client focus.
Our mission is simple: to make ourselves indispensable to our customers. We achieve this by investing in our people, continuously improving our processes, and delivering results that set the standard in the electrical contracting industry.
Position Summary
The Assistant Project Manager I is an early-career role focused on building a foundational understanding of project management processes, systems, and coordination practices through the support of smaller scope, less technically complex projects. Project assignments for this role range from two to three projects at $500k-$5M, to sole ownership of a single $20M, to a team role on contracts up to $60M. This role assists Project Managers and field teams with the planning, scheduling, and administration of electrical projects. Efficiently and accurately coordinates project tasks and activities to ensure execution in alignment with established timelines and budget. Facilitates communication among the project team, tracks progress, prepares reports and supports issue resolution.
Key Responsibilities
Support Project Manager in the development and execution of document controls (RFIs, submittals, drawings, etc.), project schedules, and logistics plans.
Read and interpret project drawings, specification, and contracts to define scope.
Assists with meeting notes, logs, and reporting.
Coordinate communication with clients, subcontractors, and other stakeholders to ensure project requirements are met.
Track materials and deliveries.
Participate in project meetings and job walks, and support the planning and execution of tasks.
Provides administrative and coordination support for projects.
Assist with the management of project budgets and cost tracking to ensure projects are on budgets.
Help prepare various project reports and executive summaries.
Maintain various project logs in an accurate and timely manner, including RFI log, change order log, submittal log, safety incident etc.
Key Performance Indicators (KPIs)
RFI Weekly Follow-Up Compliance: % of open RFIs with a documented follow-up action taken at minimum once per week (email, phone, or log update) - 95%+
RFI Average Cycle Time: Average calendar days from RFI submission to formal response from A/E or Owner - < 10 days avg.
Change Order Log Completeness: % of change orders (PCOS/OCOs) logged with complete backup, pricing, and current approval status - 95%+
Submittal Processing Turnaround: Average days to process and return reviewed submittals to subcontractors after A/E release - < 5 days avg.
Budget Cost Forecast Accuracy: Variance between APM cost-to-complete forecasts and actual reported costs at monthly reconciliation - Within +/- 5%
Subcontractor Coordination Log: % of subcontractor coordination issues documented with action items and current resolution status - 90%+
6-Week Look-Ahead Distribution: % of 6-week look-ahead schedules updated with current subcontractor input and distributed to the field on time each week
Client Communication Logging: % of owner/client-facing communications (emails, RFIs, COs, meeting notes) logged in the project management system - 90%+
Safety Incident Documentation: % of safety incidents (injuries, near-misses, property damage) formally documented and reported within 24 hours - 100%
Qualifications & Skills
Required:
High school diploma or equivalent.
2 years experience working in construction management, project coordination, or related roles.
Prior experience working in project management software (ProCore, CMIC, etc.)
Knowledge of construction documentation.
Ability to prioritize and manage competing deadlines appropriately.
Strong accuracy and attention to detail.
Ability to communicate effectively in writing and verbally.
Ability to work as part of a team or independently.
Preferred:
Bachelor's degree in Construction Management, Electrical Engineering, or other relevant field.
Prior experience working in commercial electrical construction projects.
Work Environment & Physical Requirements
Sedentary: While performing the duties of this job, the employee is regularly required remain a stationary position over 75% of the time, constantly operates a computer and other office productivity machinery which can include a copy machine or printer, frequently communicates with internal and external contacts, and must be able to exchange accurate information. The employee is occasionally required to move about inside the office to access file cabinets, office machinery, and handle up to 20 pounds (files or office supplies). Must be able to detect, determine, distinguish, inspect, assess, and adjust focus. Management reserves the right to change this position description at any time according to business needs.
Why Join Hays Electrical Services?
At Hays Electrical Services, you're joining a team that values professionalism, accountability, and growth. As part of our Marketing and Communications team, you'll play a hands-on role in capturing and sharing the work, people, and culture that power our continued success.
Benefits Include:
Competitive salary based on experience
Comprehensive health, dental, and vision insurance
Generous paid time off and company holidays
Opportunities for professional growth and development in a supportive, fast-paced environment
Hays Electrical Services, Inc., is an Equal Opportunity Employer and does not discriminate based on any status protected by applicable law. This job description is not intended to be all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.