Senior Accounts Payable Specialist
Houston, TX
Full Time
Mid Level
With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.
Position Overview:
We are looking for a proactive and detail-oriented Senior Accounts Payable Specialist with a strong background in construction accounting. This role involves managing vendor payments and processing purchase orders, while maintaining excellent communication and customer service with internal teams and external vendors.
Key Responsibilities:
Position Overview:
We are looking for a proactive and detail-oriented Senior Accounts Payable Specialist with a strong background in construction accounting. This role involves managing vendor payments and processing purchase orders, while maintaining excellent communication and customer service with internal teams and external vendors.
Key Responsibilities:
- Review, verify, and process invoices and check requests
- Process all Purchase Orders (3 way match)
- Ensure proper coding and approval of invoices
- Monitor accounts to ensure payments are up to date
- Resolve invoice discrepancies and communicate with vendors and project managers
- Assist with month-end closing and reporting
- Assisting in all bank auto draft reconciliations
- Experience working directly with various vendors (vendor master administration)
- Support audits and provide documentation as needed
- High school diploma or equivalent; associate degree in accounting or related field preferred
- Generate payment proposals to be paid and approved
- 5-10 years of accounts payable experience, preferably in the construction industry
- Perform comprehensive reconciliations of bank credit card transactions, ensuring accuracy and compliance with company policies; conduct audits to identify discrepancies, prevent fraud, and maintain financial integrity
- Excellent problem-solving, communication, and customer service skills
- Proficiency in Microsoft Excel and accounting software (e.g., Sage, Viewpoint, QuickBooks)
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Strong attention to detail and organizational skills
- Experience with heavy PO environments and subcontractor invoicing
- Familiarity with construction project documentation and compliance
- Competitive salary commensurate with experience.
- Comprehensive benefits package, including health, dental, and retirement plans.
- Opportunities for professional growth and advancement within a rapidly expanding company.
- Collaborative and supportive work environment.
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