Compliance Assistant
With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.
Hays Electrical Services is seeking a detail-oriented Compliance Assistant to support our Compliance Manager in ensuring full adherence to the Davis-Bacon Act and other applicable regulations. This role plays a critical part in maintaining accurate and timely documentation related to payroll, certified reporting, and apprenticeship records in alignment with federal, state, and contractual requirements.
Key Responsibilities:
- Access and maintain payroll systems to input, verify, and update payroll data.
- Generate and archive payroll records, certified payroll reports (CPRs), and related correspondence for audit, reporting, and retention.
- Prepare and issue payroll deduction authorization forms for employees in accordance with project and compliance requirements.
- Conduct data entry, uploads, and digital file management into compliance folders and compliance databases.
- Verify Wage Rate Sheets accuracy in compliance with prevailing wage rates.
- Ensure all payroll and compliance documentation is accurate, complete, and submitted by specified scheduled deadlines.
- Prepare, review, and submit weekly Certified Payroll Reports (CPRs) in compliance with Davis-Bacon and prevailing wage regulations to internal and external stakeholders.
- Distribute CPRs and compliance summaries via email correspondence with appropriate attachments to all internal & external stakeholders.
- Maintain database holding accurate records of wage determinations, classifications, and fringe benefits in coordination with project managers and compliance staff.
- Assist in monitoring compliance with Davis-Bacon labor standards, overtime provisions, and apprenticeship ratios.
- Maintain a centralized apprenticeship program database to track 90-day renewals, and employment status and
- Create, organize, and maintain electronic U.S. DOL Certifications internally within the Indentured Apprentice database.
- Archive payroll and compliance records in accordance with retention policies and audit readiness standards.
- Draft, proofread, and distribute email correspondence related to payroll compliance, requests for information, and certified reports.
- Coordinate with HR, payroll, project management, and field operations to ensure timely submission of compliance documentation.
- Serve as a point of contact for inquiries regarding Davis-Bacon payroll compliance, CPR submissions, and apprenticeship records.
- Track and monitor compliance deadlines, escalating issues to management as necessary to ensure timely resolution.
- Provide general administrative support to compliance leadership, including scheduling, electronic filing, and recordkeeping.
- Assist in preparing for internal reviews, external audits, and agency requests, as applicable.
- Ensure strict adherence to confidentiality and data integrity standards.
- All other duties as assigned.
- 1-2 years’ experience in payroll, or administrative support role.
- Bilingual skills in Spanish, preferred but not required.
- Strong attention to detail, time management, and ability to meet deadlines in a compliance-driven environment.
- High School diploma or equivalent
- Basic Excel and Word skills (i.e., creating spreadsheets, V or H Lookup, data entry, mail merge, and ability to generate polished professional communication.
- Fundamental understanding of payroll concepts, including:
- Regular Time, overtime, and double time calculations.
- Employee Benefits (i.e., health, 401, paid leave, etc.)
- Payroll taxes and deductions (federal, state, Social Security, Medicare).
- Basic Excel and Word skills (i.e., creating spreadsheets, saving folders, archiving, uploading data).
Benefits:
Competitive salary commensurate with experience.
Comprehensive benefits package, including health, dental, and retirement plans.
Opportunities for professional growth and advancement within a rapidly expanding company.
Collaborative and supportive work environment.
If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply. Join us in providing exceptional service to our clients and supporting our company's operations. Apply now!